Content Freshness
- Identifies stale and abandoned content
- Measures edit velocity across databases
NOTION SCAN
Workspace Intelligence
Your workspace isn't broken. It just needs a diagnosis.
Notion Scan reads every database, page, and connection in your workspace - then tells you exactly what's healthy, what's at risk, and where to start.
See what's working and what isn'tClean up with a clear planBuild a foundation AI can actually use
How the scan works
A read-only snapshot of your workspace structure - nothing more.
We connect through the Notion API using a read-only integration token. We do not write to your workspace without expressed permission and we never store content.
What we capture
- Database structure - names, property schemas, relation connections, and entry counts across the workspace
- Activity signals - page creation dates, last-edited timestamps, and edit attribution used to measure freshness and velocity
- User metadata - workspace members, edit volume per user, and database-level contribution patterns
- Relational topology - how databases connect to each other, the graph of relations that defines your workspace architecture
What we never touch
- Page content or text - we don't read, store, or process any written content inside pages or database entries
- Entry-level data - individual row values, field contents, attachments, and embedded files are never accessed
- Block children - we don't traverse block-level content inside pages, no text blocks, images, or embeds
- Write operations - we do not write to your workspace without expressed permission
How it works: You create a Notion integration and share your workspace with it. Our scanner walks every page and database exposed to that token, collecting only structural metadata. The entire process is automated and rate-limited. The result is an aggregation - not a copy.
What your scan reveals
A complete map of your workspace - and everything hiding in it.
Every database, mapped and connected
Duplicates and redundancies surfaced
Stalled systems identified
Ownership gaps and concentration risks
Most teams have never seen their workspace this clearly. That clarity is what makes cleanup - and AI - possible.
How we diagnose it
Every workspace experiences challenges in the same four areas.
We score each one independently - so you know exactly where the problems are and which ones to fix first.
User Distribution
- Understands user concentration throughout the workspace
- Assigns users to cohorts based on their edit volume
Database Gravity
- Assigns a database type to each database in the workspace
- Separates core systems from noise
- Maps the relations between all databases throughout the workspace
Core Database Health
- Audits property utilization on core systems
- Checks relational integrity and connectivity
Getting started
Start with a scan. End with a plan.
From first connection to structured diagnosis - then decide how deep you want to go.
Generate a token
Create a Notion integration token. Takes 2 minutes. We do not write to your workspace without expressed permission.
Run the scan
We scan your entire workspace - every database, page, user, and relation. Fully automated.
30-min review
Walk through findings together in a live session. See your maturity score, key risks, and top recommendations.
Cleanup Workshop
01Quick CleanseClean up stale content, resolve duplicates, archive abandoned systems
02Best-Practice ArchitectureRestructure core databases with proven relational patterns
031 Custom AI AgentDeploy a working agent built on your clean, structured workspace data
Renovation & Management
Notion State manages your workspace on an ongoing basis - recurring scans, continuous improvement, embedded advisory.
Why Notion State
Your workspace in expert hands.
75+Notion implementations delivered across companies from 100 to 3,000+ employees
Personally recommended by Notion leadership
Notion's leadership has personally recommended Notion State to customers. Through that trust, we've supported Affirm, Notion Labs, Polymarket, Articulate, and Virta Health.
We don't just clean up - we unlock AI
Recent work includes deploying a Slack-integrated IT agent that replaced a dedicated ticketing tool - built on a workspace we diagnosed and restructured first.
I push for Notion State anytime we work with a partner. Gold standard!
